This page contains information on the following:

• Registration Information 
• Registration Fees
• Global Event Voucher
• Event Payment and Cancellation Policy
• Visa Information
• Contact Us

For additional information, please contact Events.

 Registration information

Who Can Attend?
The EO Expeditions: Ecuador & the Galapagos Islands program is open to members and guests ages 7+. There is no limit as to the number of guests a member can bring. 

Maximum and Minimum Attendance
We have space for 30 members and their guests at maximum and will be able to still run the program with a minimum of 10 members and their guests.

Registration Deadlines
Members must register prior to 1 February 2010 in order to participate in the program. If we do not have the minimum number of attendees by that date, we will cancel the program. If that is the case, all fees will be returned to the member.

 Registration Fees

Below are the registration fees for each category of registration that corresponds to the levels of accommodations. 

1. Children ages 7-11 will be accommodated at US$500 less than adults or children ages 12+.  Please register all your guests and then contact Events to arrange for the US$500 difference to be credited towards your registration.
2. Please note that the prices for single, double and triple accommodation are in total, not per individual.
3. The accommodation type chosen (single, double or triple) will carry over to the hotel arrangements made for you on land.  Please contact Events upon registration to confirm your choice of one queen or two twin beds.

Registration Fees Include

Cruise

• Four-night cruise on the Galapagos Explorer II (including fuel surcharge, transit card, round trip airfare to Baltra, park fee and transfers, all meals and sightseeing)

Land

• Five-night Land Program (including private transportation, professional guides and entrance fees)
• All meals, including wine with dinner, except for one dinner at leisure outlined in the program
• One night at the Hilton Colon Guayaquil
• Three nights at the Hilton Colon Quito, plus one night while on tour
• One night at Hacienda Pinsaqui near Otavallo
• Full day city tour of Quito
• Two-day tour to Northern Highlands and Otavallo
• Airport transfers upon arrival and departure and within Ecuador
• International departure tax
• Special bag tags and document holders
• Management and escort services of Beatty Group throughout program

Not Included

• Airfare from your home city to Guayaquil, returning from Quito
• Alcoholic and soft drinks onboard the ship
• Alcoholic and soft drinks during land tour, except for wine with dinner and in Club Lounges
• Gratuities for cabin stewards, guides and drivers
• Personal incidentals, such as phone calls, laundry

Global event voucher

Save US$500 with your Global Event Voucher!

Members who joined EO on or after 1 April 2008 are eligible for the Global Event Voucher for use toward the 2010 EO Expeditions: Ecuador and the Galapagos Islands. First, register for the Expedition. Next, fill out this form to submit your voucher. Members must pay the registration fee in full before receiving the US$500 credit. Questions? Contact us at events@eonetwork.org. 

Event Payment and CAncellation Policy

Payment

EO Global events are open to EO members and their guests. The EO member must be in good standing at the time of the event. If member status changes between the time of registration and the start of the event, the cancellation policy below applies.

EO requires that members pay at least 50 percent of the total registration fee at the time of registration. The remaining 50 percent will be charged 12 weeks out from the event. EO reserves the right to automatically charge outstanding registration balances on that date according to the member's payment information on file. If a member indicates payment by check, EO will issue an invoice for the remaining balance. Members wishing to change their payment information on file are to contact EO in advance of the date balances are due to be charged.

Cancellation

• US$500 of the initial registration payment per person is a non-refundable processing fee.
• No discount will be given to any member or spouse/guest attending a portion of the event.
• All cancellations must be communicated in writing and are processed according to the date they are received at EO Global.
• All refunds at the time of the cancellation will be based upon the above policy.
• If a member or guest fails to attend the event, it is considered a cancellation and no refund will be administered.
• Exceptions to the cancellation policy are only granted in the case of a death in the immediate family (spouse or partner, children, parents, siblings) or for an emergency medical situation involving the member, spouse or partner, or legal dependent. The member must provide written documentation. The US$500 non-refundable processing fee per person still applies. No exceptions will be made for other personal or business reasons.
• EO is not responsible for fees and/or charges paid by event attendees to hotels, airlines or any other third party.
• Transfers of payment from one event to another are considered cancellations of the current event and are subject to the official cancellation schedules for that event.
• An event registrant may sell or give away his/her registration to another member in good standing only if the specific event is not waitlisted. Any monies changing hands for the sale of an event spot must take place between members. EO will transfer the registration once notification has been received from the selling member and a registration form has been received by the purchasing member.
• If the event has a waitlist, a member may receive a refund of payment (less the US$500 non-refundable processing fee) if his/her spot is filled by another member from the waitlist. Final notification will be given to the cancelling member within 30 days after the event.
• EO strongly recommends the purchase of travel insurance whenever signing up for an EO event as cancellation policies and penalties are strictly enforced. Travel insurance in many cases may cover unforeseen or uncontrollable situations that might affect your ability to attend an event. To obtain travel insurance, please contact your travel agent or visit www.insuremytrip.com and click on "quotes." You should get quotes from up to eight travel insurance products. Please note that EO does not endorse any travel insurance products.

For more information on Visa requirements, please see the Travel Guide.  

For more information, please contact:

EO Events
+1.703.519.6700
events@eonetwork.org